Our website address is: http://www.sturfit.org

Sturfit Privacy Policy Statement

Sturfit is committed to protecting your privacy. This Privacy Policy explains our data processing practices and your options regarding the ways in which your data is used. If you have any requests concerning your personal information or any queries with our processing, please contact us at hello@sturfit.org

1.0 Use of your information and your preferences
Sturfit will only process (collect, store and use) the information you provide to us in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We are committed to ensuring that the information we collect, and use is appropriate for the purposes listed below and does not constitute an invasion of your privacy. We are also committed to applying rigorous security measures when managing your data to minimise the risk of unauthorised access or disclosure.

2.0 Consent
By taking out a membership, filling in a contact form on our website www.sturfit.org, you agree and accept that we may gather, process, store and/or use the personal data submitted in accordance with the terms set below.
You have the right to withdraw your consent at any time unless by doing so you prevent us from delivering the service set out in your membership agreement. To withdraw consent for the storage and processing of your data, please write to hello@sturfit.org

3.0 Personal Data Collected
Personal data collected by us and stored via our third party online system, is processed on our behalf by EZ Facility, please email hello@sturfit.org for further details.

3.1 Purposes of processing and legal basis
The principal purpose of collecting your personal data is to provide you with the services defined in your membership agreement. To this end, you agree and accept that we may use your personal data to:
• Contact you in respect of your membership
• Manage your membership
• Resolve any problems you may have and improve our service to you
• Comply with our legal and regulatory obligations
We use the personal data submitted to us only in accordance with the applicable data protection legislation. Our employees and third-party providers are under an obligation to respect your data privacy.

3.2 Marketing
We may send you marketing information by e-mail about products and services which we believe may be of interest to you. However, we will only do so with your prior consent and will always provide the ability to review, change your preferences or unsubscribe with immediate effect. You can also make your request via e-mail to hello@sturfit.org

3.3 Data we collect
When you take out a membership with us, the following personal data is collected and processed in accordance with purpose and legal basis described above: email, title, first name, last name, postal address, contact telephone numbers, gender, date of birth, marital status, occupation, member ID, attendance history, bank details. Some data is collected automatically through using our web site (see section 3.7 below).

3.4 What personal data we collect on our website and why we collect it
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

3.5 Obtaining or changing your details
Sturfit can confirm to you the details of any personal data we hold about you and how it is processed on your request. You may also ask us to correct or delete personal information we hold about you at any time, so long as this information is not required in order to fulfil our service to you.
For more information, request your details or advise us of any changes, please either:
• Send an email to hello@sturfit.org or;
• Write to us at: Sturfit, Sturminster Newton Leisure Centre, Honeymead lane, Sturminster Newton, Dorset, DT10 1EW

We may require that your request be accompanied by a photocopy of proof of identity or authority, such as a driving license or passport.

3.6 Third party disclosures
We will only pass your personal data on to third-party service providers contracted to Sturfit for the purpose of providing our service to you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. When they no longer need your data to fulfil this service, they will dispose of your details in line with Sturfit procedures. We will never pass your personal information to anyone else, except where we are required or permitted to do so by law, for any successors in title to our business and suppliers that process information on our behalf both in the UK and abroad.

3.7 Cookies
A cookie is a small amount of data, which often includes a unique identifier that is sent to your computer browser from a website’s computer and is stored on your device’s hard drive in the form of a text file. If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to the Sturfit site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

3.8 Other web sites and embedded content
Our web site may contain links to other web sites which are outside our control and are not covered by this Privacy Policy. If you access other sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which may differ from ours.
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

4.0 Data relating to children
Sturfit services are used by people of all ages. We only allow children to use the gym over the age of 14. We may receive personal details, via our website contact form and with membership registration. Children under the age of 16 must produce a copy of their birth certificate or passport to confirm they are over the age of 14. Sturfit may also request a guardian’s consent before requesting personal information. We will only pass your personal data on to third-party service providers contracted to Sturfit for the purpose of providing our service to you (see section 3.6 above).

5.0 Data Retention Period
Sturfit will retain your data for as long as you are a member. On termination of your membership, Sturfit will instruct its designated processor to store your personal data for a maximum period of 2 years for the purposes of responding to you in the event of any future indemnity claim that may arise. After this period, your personal data will be removed from our system.

5.0.1 How long we retain your data from our website
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

5.0.2 Where we send your data from our website
Visitor comments may be checked through an automated spam detection service.

5.1 Your rights as a data subject
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
a) Right to be informed – you have the right to know how your personal data is being used
b) Right of access – you have the right to request a copy of the information that we hold about you.
c) Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
d) Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
e) Right to restriction of processing – if you believe the basis for processing your data as described in section 3 of this notice no longer applies or if you contest the accuracy of the information we hold about you, you have a right to request restrictions to the processing of your data.
f) Right of portability – you have the right to have the data we hold about you transferred to another organisation.
g) Right to object – you have the right to object to certain types of processing such as direct marketing.
h) Right to object to automated processing, including profiling – you also have the right to not be subject to the legal effects of any automated processing or profiling.
Note that if Sturfit refuses a request from you under rights of access, we will provide you with a reason as to why. Sturfit reserves the right to charge a fee in the event of complex, trivial and/or repetitive access requests.
Finally, if a data breach occurs which compromises your personal data, you have a right to be informed within 72 hours of us first becoming aware of the breach.

6.0 The Right to Complain
If you believe that your data is being processed unfairly or you have any other concerns about the way that Sturfit or it’s designated processor is handling your data, you have the right to complain to the Information Commissioners Office (ICO). Please visit www.ico.org.uk for more information.

7.0 Privacy Policy Changes
Sturfit reserves the right to update this Privacy Policy at any time, in particular pursuant to any changes made to the laws and regulations in force. We would recommend that you check these rules from time to time to stay informed of our procedures and rules relating to your personal information.

8.0 Contact Us
If you have questions relating to this privacy policy, you can:
• Send an email to hello@sturfit.org or;
• Write to us at: Sturfit, Sturminster Newton Leisure Centre, Honeymead lane, Sturminster Newton, Dorset, DT10 1EW